Browse Index

Using a Browse Index
Dialog Box Controls


The Browse Index dialog box opens when you click a Browse Index button on a search screen.

The Browse Index dialog box shows indexed information for which you can search. To do a search, select an item and click Paste to add an item to the search screen, then submit the query. This eliminates trial-and-error searching and makes searching easier. The Browse Index uses Index Streaming™ technology to download only the part of the index you are browsing, to minimize load on the server.

Using a Browse Index

  1. Depending on whether you want to display words or terms (complete entries), select either the Words List or Terms List option button at the bottom of the dialog box.
  2. Use one of the following methods to select a word or term from the list:
  3. Click the Paste button to paste the word or term into the search screen.
  4. [Optional] Paste additional items, in which case an "OR" search will be done (for example, HIV / AIDS).
  5. Click the Search button on the search screen.

Dialog Box Controls

The following section explains each part of the Browse Index dialog box.

Find box / Go to button

In the Find box, type one or more characters, then click the Go to button to move to that item (or to the closest matching item) in the Choices List.

Choices List / Hits / Keys

The Choices List consists of two columns, Hits and Keys. The Hits list indicates the number of records that contain the word or term in the field you are searching (see the Field drop-down list at the bottom of the dialog box). The Keys list shows indexed information for which you can search. Either words or terms appear in the Keys list, depending on the option button selected at the bottom of the dialog box.

Words List / Terms List option buttons

A term is a complete entry, such as the title of a document. If a field has both types of indexes, you can switch between them by selecting the Words List or Terms List option button. For example, the Terms List for a field named Title shows the complete title of each document (for example, CMA Code of Ethics), while the Words List shows each word individually. This means you can search for either a single word (for example, ethics) or a complete term (for example, CMA Code of Ethics).

Field drop-down list

The Field drop-down list shows the index for the field which you are viewing. This is useful when a box searches more than one field. For example, a box labeled All fields could search several different fields. Select a different field from the drop-down list to see information stored in that field. You can paste criteria from any field listed, to search for the pasted item(s) in all of the fields in the box.

Paste button

Click the Paste button to paste the selected item from the Choices List into a box on the search screen. You can paste more than one item (one at a time). A Boolean OR symbol is added between items that you paste. For example, if you paste health and insurance, the box on the search screen will show health / insurance. When you submit the search, you will find documents that contain either the word health OR the word insurance (or both). Before submitting the search, you can change the Boolean symbol to & (which represents AND) or ! (which represents NOT).

Troubleshooting: Browse Index

If you are having trouble using a Browse Index, some of the most common problems are listed below. If you do not find an answer to your problem here, see Error Messages, which lists error messages in alphabetical order.

The Browse Index buttons on a search form do not appear or do not work.

Browse Index buttons provide access to a dialog box that allows you to browse indexes. To display Browse Index buttons and to run a Browse Index, you need Microsoft Internet Explorer version 3.0 or later, or Netscape Navigator version 3.x/4.x. For recent versions of Internet Explorer, you must install and use the Microsoft Virtual Machine. Recent versions of Sun Java are not backwards-compatible and do not function with Browse Indexes, and recent versions of Netscape Navigator use this incompatible version of Sun Java.

The Browse Index dialog box is empty.

Try selecting a different field from the Field drop-down list on the Browse Index dialog box. If the drop-down list does not contain any other fields, the textbase may be inaccessible, missing, or damaged. Contact the Policy Coordinator. Another possibility is that your Web browser does not meet the requirements listed above in the first problem/solution mentioned.

To verify that the problem is with the Browse Index itself (and not with the search screen), do a simple search in the same search box. If the search does not work, then the problem is not specifically with the Browse Index.

I still need help.

Click on the Ask the Policy Coordinator button to send an email to the Policy Coordinator.





Browse Index technology supplied by Inmagic, Inc. Java and all Java-based trademarks and logos are trademarks or registered trademarks of Sun Microsystems, Inc. in the U.S. and other countries.